COUDERSPORT — Commissioners approved a two-year contract with Pirrello Enterprises Corp. for records preservation at $35,838 per year, for the prothonotary office during their last meeting, Nov. 21.
All records that are necessary to keep forever can be scanned.
“It’s very critical that this is done properly,” Commissioner Doug Morley said. “There’s a lot of documents in the county that, for years and years, sat in boxes everywhere.”
The prothonotary office and the commissioners worked together to get documents recorded so in the event of a catastrophe, all county records aren’t lost, Morley said.
The first year of record retention will cover years 1916-1951 and the second year will cover from 1952 and on. Eventually, all records at the prothonotary office will be preserved digitally.
A state archivist met with every county department to show what documents must be kept, Commissioner Susan Kefover said.
Money from the Act 13 impact fee is used to cover this contract.
The Community Development Block Grant contract with SEDA-COG was sent to and approved by the commissioners. The entitlement contract total cost is $27,600, which includes the application cost and training for new community development director Ellen Russell. The administrative contract is around $40,000. Morley said this is paid out of the county’s Act 13 fund.
Commissioners acknowledged the termination of employment of Philip Seeley, full-time corrections officer at the county jail, and the resignation of Reggie Miller, part-time courthouse security guard. Renee McClain resigned as administrative assistant in the District Attorney’s office and was hired as MDJ secretary in Shinglehouse.
Kefover reported there was a local housing options team meeting recently where they discussed different programs that are available to help residents with housing, rent or utilities, and transition. A looming need is a home for the homeless.
“There are fewer and fewer options we have in the interim,” Kefover said. “Even our hotels and motels are being taken over with tourists and visitors and there’s none of that desire to open up to those clients.”
The next commissioners meeting is 11 a.m. on Thursday, Dec. 5 in the conference room in the Gunzburger Building.